Office Manager - Frankfurt - Motork

MotorK is the leading sales and marketing technology company in Europe, specialised in the automotive sector. At MotorK our mission is to empower manufacturers and dealerships to sell more with innovative, cloud-based products and services to offer the best digital customer experience.

We are on a fast and ambitious trajectory and serving 90% of the automotive manufacturers. To continue our growth, we are hiring new talents. If you want to spark the future of the automotive world, join us.

As a result of this growth, we are now looking for a talented Office Manager to join our Office Management team, based in our Frankfurt office.

The role

The Office Manager role will cover a wide range of different tasks, as it liases and cooperates daily with various departments within the company. The Office Manager will be responsible for:

• Provide high-level executive business and persona administrative support
• Manage complex and shifting calendars, arrange for meetings, appointments, and travel
• Coordinate and assist with special projects as needed, including research, documentation, reporting, presentations, and analysis
• Pre-read and review administrative documents, including signature and approval requests
• Prepare contracts with customers
• Handle confidential information and communications tactfully, with efficiency and attention to details
• Collaborate in the planning and organisation of company internal events or even meetings at the office

• Partner with cross functional teams to plan and execute meetings and offsites
• Prepare accounting on an almost daily basis
• Dunning Run (open items management)
• General Office management

Requirements

Our ideal Office Manager will have previous experience within corporate administrative roles and working within a fast paced environment. As well as:

• Fluent English and native German
• Knowledge of MS Office (in particular Excel, Power Point..), familiarity with G Suite
• Experience multitasking with the ability to handle changing priorities in a fast-paced entrepreneurial environment
• Ability to handle highly sensitive and confidential material
• Exceptional planning and organisational skills
• Experience dealing with different internal stakeholders and external parts
• Positive relationship management skills and the ability to effectively collaborate with a diverse set of partners

Working pattern and location

• Monday to Friday, 40 hours a week
• Permanent role
• Hybrid (3 days in the office, 2 days from home)
• Frankfurt

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