Executive Assistant to the CEO - Milan - Motork

Seniority Level: Mid-Senior level

MotorK is the leading sales and marketing technology company in Europe, specialised in the automotive sector. At MotorK our mission is to empower manufacturers and dealerships to sell more with innovative, cloud-based products and services to offer the best digital customer experience.

We have been recently listed at EURONEXT in Amsterdam, we are on a fast and ambitious trajectory and serving 90% of the automotive manufacturers. To continue our growth, we are hiring new talents. If you want to spark the future of the automotive world, join us.

We are looking for a proactive and experienced Executive Assistant to the CEO with excellent organisational skills who enjoys working in a dynamic & fast-paced environment.

You will be responsible for providing high level administrative and executive management support to the CEO as well as engaging with a range of internal and external stakeholders. This critical role requires a high degree of autonomy, efficiency, and commitment to completing tasks in a proactive and timely manner.

Main responsibilities:

• Provide high-level executive business and persona administrative support to the CEO
• Manage complex and shifting calendars, arrange for meetings, appointments, and travel
• Coordinate and assist with special projects as needed, including research, documentation, reporting, presentations, and analysis
• Pre-read and review administrative documents, including signature and approval requests
• Preparation for meetings and minute taking
• Handle confidential information and communications tactfully, with efficiency and attention to detail
• Collaborate in the planning and organization of company internal events
• Partner with cross functional teams to plan and execute meetings and offsites

Requirements

• Several years of work experience supporting at the senior executive level
• Strong technical and analytical abilities including experience with G Suite and MS Office (in particular Excel, Power Point..)
• Experience multitasking with the ability to handle changing priorities in a fast-paced entrepreneurial environment
• Ability to handle highly sensitive and confidential material appropriately
• Exceptional planning and organizational skills.
• Strong oral and written communication skills at all levels of the organization internally and externally
• Positive relationship management skills and the ability to effectively collaborate with a diverse set of partners
• Team player; quick thinker and solution oriented
• Efficient problem solver and able to face challenges in a timely manner
• Proficient in English. Another European language is a plus

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